CABI Operational Updates¶
Updated CABI Access and Scheduling Guidelines (6/3/21)¶
- Consistent with updated CDC and GT/GSU guidelines, CABI will begin the transition to pre-COVID procedures. Masks and social distancing will no longer be required in the building but we STRONGLY encourage all members of the CABI community who are not fully vaccinated for COVID-19 to continue these practices.
- Effective June 14th, COVID-19 pre-screeners will no longer be required. The 1-hour gap between scans will be reduced to 30 minute gap to allow for continued post-scan cleaning in MRI room and scanner suite.
- Effective Fall 2021 semester, CABI will resume pre-COVID operations including general access to CABI resources such as conference room, consultation rooms, and graduate computer lounge. Resources may be reserved through our scheduler at https://cabi.bookedscheduler.com
- Scheduling requests are permitted up to 2-months in advance. Exceptions may be made for special studies/populations, contingent on MRI availability. All researchers may request a maximum of 4 MRI sessions per study, per week.
- MRI session requests may be made once a participant has been identified for the specific time period you are requesting. Participants must be registered in COINS, with a unique research subject identifier (URSI), prior to scheduling.
- Prior to scheduling, all participants should be pre-screened for MRI safety with the CABI Contraindications form (updated June 2021). Reservations will be approved after contraindications pre-screening results have been emailed to CABI staff at firstname.lastname@example.org. Participants will be required to complete the MRI Safety Screener upon arrival at CABI on day of scan.
- We encourage all users to review current CABI use guidelines on our website at https://cabi.gsu.edu/current-users
COVID-19 Contact Tracing (Updated 2/2/2021)¶
Researchers, participants and caregivers (if applicable) are required to participate in contact tracing. If any individual tests positive for COVID-19 Version 11-02-2020 Georgia Institute of Technology within 14 days of being physically present in a Georgia Tech research facility, they must contact the contact person named in the consent form or Stamps Health Services to report the positive test result for COVID-19. If the contact person for the study is informed by a subject that they have tested positive for COVID-19, the information will be forwarded to Stamps Health Services. In accordance with Institute guidance, Stamps Health Services will notify the Georgia Department of Public Health for possible contact tracing.
All CABI COVID-19 health and screening related forms have been updated to include the above statement regarding the Georgia Tech COVID-19 contact tracing requirements. Please use the updated forms (Version 2.1.2021) moving forward.
Minor Research Participants at CABI (Updated 11/2/2020)¶
CABI has now received IRB approval for research involving minor participants. All minor participants will be required to follow CABI COVID-19 procedures. Participants should also be screened using the Child Participant COVID-19 Phone Screener. The following guidelines are also required of all children involved in research at CABI:
- Only children enrolled in an active research appointment will be allowed access to CABI.
- Minor research participants will be allowed one parent/caregiver to accompany them to their scan appointment. Both child and accompanying caregiver must pass the Phone and Door COVID-19 screenings.
- Accompanying caregiver must remain in front waiting area and will not be permitted access to other areas within CABI. Caregivers are encouraged to remain in their vehicle when not necessary for research procedures.
- Minor participants are required to adhere to all CABI COVID-19 health safety procedures, including mask usage. Researchers should encourage minors to receive training on proper mask usage prior to scan appointment. Sample tutorial: https://www.youtube.com/watch?v=Mn6axdkbGd4
COINS Access Required for Scanning¶
- All studies must be registered in COINS prior to the first scan. Study PI should complete the COINS study registration at https://docs.google.com/forms/d/e/1FAIpQLSeKT2tvw8UioQyBCwG9okuEoHeRYeOjhsB6UwkzA2OXXdjwaA/viewform
- Users should visit the COINS website at https://coins.trendscenter.org/ to request an account using your institution email. On the homepage, click “Sign Up” in the upper right-hand corner to complete the registration form. Click the “I have a site” box at the bottom of the form and select Center for Advanced Brain Imaging from the dropdown. A COINS user account with PI designated permissions is needed to access scan data and register study participants prior to scan.
- An active COINS scan credit account is required for all scans. Complete the following form to request credits:https://docs.google.com/forms/d/e/1FAIpQLSclNjavFoCFjsBX02j4lT1oL0rNXZTSahb7SOrUS4WnltixpQ/viewform?usp=pp_url
August 27th 2020: Update¶
- Please read the Guidelines for Shared Laboratory Spaces under Covid-19 reduced operations at http://research.gatech.edu/shared-laboratory-spaces.
- For GT employees and students: GT has launched coronavirus testing for asymptomatic and symptomatic individuals at various locations on campus. They recommend getting tested once a week. Its fast and easy and we encourage students and faculty to get tested as frequently as possible. Details can be found at https://health.gatech.edu/coronavirus/testing-launched and you can sign up for tests at https://mytest.gatech.edu/
To protect MRI research participants, research study personnel, and staff from exposure and transmission of COVID-19 after resumption of MRI-specific human subject research at CABI.
Information for Research Teams¶
Please note that, as per GT guidance On-campus human subjects research involving children, adults over 65, and other vulnerable populations is prohibited at this time. Vulnerable populations relating to COVID-19 are as defined by the CDC https://www.cdc.gov/coronavirus/2019-ncov/need-extra-precautions/index.html
Prior to the MRI session:¶
- The study team must familiarize itself with COVID-19 prevention guidelines (https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html)
- The study team is required to learn how to correctly wear and dispose of gloves and single-use masks before the scan day. Sample tutorial: https://www.youtube.com/watch?v=49gKSsPCIG8
- At the time of subject recruitment (over the phone), pre-screening procedures will now include a COVID-19 related information sheet
(COVID information)and a questionnaire
(COVID Phone screener Day1)in addition to standard MRI and study related screening procedures. These will have to be done prior to MRI scheduling.
- The study team must encourage the participant to arrive alone for their appointment. If the participant will need a caregiver, the study team will need to pre-screen the caregiver and inform CABI staff in advance.
- MRI reservations will only be approved after pre-screening results are provided to designated CABI staff.
- Only MRI related scheduling will be allowed during initial re-opening phase (i.e. you may schedule a consultation room, mock-scanner room etc only if you have scheduled an MRI scan).
- When scheduling, please keep in mind that a one-hour gap will be enforced between all scans. This is to allow time for post-scan cleaning and sufficient air exchange to occur in the MRI and control room, and to minimize the number of people in the waiting area.
- One day prior to the scan, pre-screen again using
(COVID Phone screener Day2)over the phone. If their status has changed from previous screening, please inform CABI staff and cancel next day’s scan. If their status is the same, ask the subject to phone-in any change of status on the day of the scan. Remind them to arrive alone if possible. If they have requested to bring a caregiver, remind them that the caregiver should bring her/his own mask.
On the day of the MRI session:¶
- Only the main CABI entrance can be used for entry and exit for MRI scans.
- Only one research study team personnel will be allowed to accompany the participant (and any caregiver).
- Hand sanitizing procedures should be strictly followed when arriving/departing the center and as needed while in the center building. There are sanitizer stations at the entrance and other locations within CABI.
- Research study personnel, participants and any caregivers will be required to complete a COVID-19 screening, including a questionnaire, forehead temperature, and finger pulse oximeter check, before entering the building
- Designated CABI staff will complete screening at the door upon arrival. CABI staff will be using appropriate PPE (i.e. surgical mask, face shield, clean gloves) and will sanitize equipment and change gloves between each screening.
- Upon arrival and prior to screening, research study personnel, participant and any caregiver should be wearing a mask and should sanitize their hands. Mask will be provided only to the participant. They will be asked to remove and dispose the mask safely upon leaving the center. Research study teams are requested to arrange for their own PPE equipment such as surgical masks and disposable gloves. As mentioned above, CABI staff will be wearing appropriate PPE such as surgical masks, protective face shields and disposable gloves during all close interactions with research participants.
- Any individual who answers ‘yes’ to any of the screening questions, has a temperature of 100.4 or higher, or has an oxygen saturation below 90% will be denied further participation on that day and encouraged to consult a physician regarding their symptoms (standard guidance pre-printed).
- All personnel will be required to maintain proper social distancing protocols at all times while at CABI. CABI staff will post COVID-19 transmission prevention and personal protection signage at the entrance and within CABI areas.
- After pre-screening, the participant and study team member will be required to wear a mask while in the building, including during the scan session. Study team members that have direct contact with participants are encouraged to wear disposable gloves until the MRI study is over.
- Participant will not be required to wear mask while actively in the scanner. They be allowed to remove mask immediately before the head coil is placed for scan and must replace the mask directly after the scan, once coil is removed.
PPE use for MR Technologist¶
- The MR technologist will be required to wear full PPE (surgical mask, gloves, face shield) whenever interacting with subject in scanner room.
- Face shield will remain inside the scanner room and should be sanitized between subjects.
- Fresh pair of gloves will be put on immediately before entering the scanner room before subject setup and will be disposed of after removing face shield but before exiting the scanner room.
- MR tech will wear a surgical mask at all times during the scan session.
- MR tech will minimize contact with the subject as much as possible for subject’s and personal safety. Verbal instructions will be used as much as possible to guide the correct subject positioning on the MRI table.
- Social distancing measures, including limiting conversation, will be maintained between MR tech and research personnel during scan sessions.
- The MRI tech conducting the scan will be responsible for disinfecting all patient comfort padding, MRI table, inner/outer surface of the MRI coil used, surface of the patient alarm device, surface of response devices used (e.g., button box), subject headphones, physiological signal recording equipment used, scanner control room countertop, MRI compatible eye wear, control room PC keyboards and mouse, handles of the participant lockers, door handles for magnet room, control room, MRI hallway restroom, mock-scanner room if used. Caviwipes or other suitable disinfectants will be used. Alcohol sanitizer will be used regularly after post-scan cleaning.
- A post-scan cleanup checklist
(Appendix 3)will be completed by the MR tech and attached to scan session forms.
Information regarding general CABI access¶
- When we re-open, access to CABI will be restricted only via the main entrance. Note: Students will still have access to their labs in School of Psychology suite via the side entrance but not to CABI areas.
- Anyone entering CABI is required to wear a mask and maintain distancing in all common areas inside CABI.
- During the initial re-opening phase, access to all common CABI areas such as kitchen, computer lab, conference room and CABI printer room will be limited to CABI staff only. We will gradually open up these areas in the weeks following re-opening or when deemed safe to do so.
- Access to MRI suite hallway areas will be limited to CABI staff only.
CABI scheduling policies¶
- Only MRI related scheduling will be allowed at this time. Resources such as consultation room and mock-scanner may only be scheduled on the day of MRI scan.
- All researchers may request a maximum of 3 hours per study, per week. However, there is no limit on the number of hours one study may request and be approved for 3 days prior to the scan time being requested.
- You may only request times after you have identified participants for the specific time period you are requesting. Participants must be registered in COINS, with a unique research subject identifier (URSI), prior to scheduling.
- Scheduling requests are permitted up to 2-months in advance. Exceptions may be made for special studies/populations, contingent on MRI availability.
- Prior to scheduling, all participants should be provided with the CABI COVID-19 information sheet and pre-screened for COVID-19 symptoms (using the questionnaire), in addition to regular MR screening procedure. Reservations will be approved after pre-screening results have been emailed to CABI staff at email@example.com. Participants should be pre-screened again 24 hours prior to date of scan.
- A one-hour gap will be enforced between all scans to allow time for post-scan cleaning and sufficient air exchange in MRI room and scanner suite. Please consider this when scheduling in order to reduce traffic in the building.
- A no-charge cancellation policy for MRI will be in effect for COVID-19 related causes. Researchers are requested to inform CABI staff as soon as possible if a scan must be cancelled.
Covid-19 Information Sheet for study participants
Pre-Visit (Day1) Covid-19 Phone Screening Form
Pre-Visit (Day2) Covid-19 Phone Screening Form
Covid-19 screening form for CABI Staff
Post-MRI Cleaning Checklist for MRI Tech
MRI Screening Form Adult
MRI Screening Form Child
Contraindications Screening Form-Adult
Contraindications Screening Form-Child
Health Screening Form
tDCS Screening form
TMS Screening form
MRI Participant Consent language template
CABI Educational-Use Award Application
Thank you for your co-operation and commitment towards keeping everyone safe and healthy!
For questions, concerns and safety suggestions please contact us at: firstname.lastname@example.org